National Catholic Youth Conference 2025
Group Leader page

NCYC 2025
 November 20-23
 Indianapolis, Indiana

NCYC, the National Catholic Youth Conference, is a celebration of the young Church sponsored by the National Federation for Catholic Youth Ministry.
 
 This powerful event gathers together Catholic High School youth (grades 9-12)
 and their adult leaders from across the nation.
 
 Check out ncyc.us/about/ for information on what to expect at the conference. 

 Buses depart for Indianapolis on Nov. 20th and return to Iowa on Nov. 23rd. 

     • Transportation, motor coach bus - to/from Indianapolis and to/from hotel/convention            center
     • Lodging, 3 nights
     • Conference ticket fee
     • Diocesan shirt
     • General programming costs (supplies, Diocesan staff assistance, etc.)

NCYC BEHAVIOR GUIDELINES & CODES OF CONDUCT
The linked guidelines & codes of conduct apply to the entire event including bus travel and hotel stay. It is up to everyone (all Adults & Youth) to keep each other accountable and to be well versed in the guidelines and codes of conduct. Any serious breach of the codes of conduct or guidelines could be grounds for ejection from the event.

Youth Code of Conduct
Adult Code of Conduct
NCYC Guidelines

CLEAR BAG INFORMATION

REGISTRATION PROCESS

To help keep everything organized and running smoothly, please follow the steps below as you prepare your group for NCYC:

Step 1: Complete Your Participant Spreadsheet
Start by filling out your group’s participant spreadsheet. This tool helps you stay organized by tracking each participant’s contact information, t-shirt size, and form completion status. Accurate email addresses and mobile numbers are essential for the next steps in the registration process.

Step 2: Submit Shirt Design Vote & T-Shirt Sizes —  Due August 1
Collect two things from your participants:

1. Youth participants’ vote for the diocesan shirt design.

2. Their t-shirt size.
   Note: All shirts are adult unisex sizes. Sizes should be collected for both youth and adult participants in your group.

Once all responses are in, submit the total shirt votes and size quantities using the shirt voting & size ordering form.

Step 3: Submit Diocesan Liability Forms —  Due August 28
Each participant must complete a Diocesan Liability Form. Group leaders are responsible for reviewing all forms to ensure they are fully completed and include a valid hand-written signature from the appropriate party (e.g., parent/guardian or adult participant).

Once forms are complete make at least three (3) copies sending in the original:

• Mail the original copy to the Diocese of Davenport (Attn: Colleen Darland, 780 W. Central Park Ave., Davenport IA 52804).

• Keep one copy at the parish.

• Send one copy with the group leader to NCYC.

• Give one copy to the participant to carry with them during the event.

Link: Diocesan Liability Form ADULT - fillable PDF
Link: Diocesan Liability Form YOUTH - fillable PDF 

Step 4: Complete the NFCYM Online Registration Portal —  Due August 28
Each participant must also be registered through the NFCYM online portal, which includes all required NCYC event liability and registration forms. Ensure this is completed accurately and by the designated deadline. Accurate email addresses and mobile numbers are essential for the next steps in the registration process.

Step 5: Keep Your Participant Spreadsheet
Hang on to your participant spreadsheet! It will be a valuable resource for tracking forms, managing logistics, and staying in touch with participants throughout the NCYC experience.

Step 6: Ensure Adult Compliance with Safe Environment Requirements —  Due September 1
All adult participants must be Safe Environment Compliant by September 1. Group leaders are responsible for verifying that each adult has completed the required diocesan training and background check in accordance with diocesan policies.
Please consult with your parish Safe Environment Coordinator to ensure all adults in your group are fully compliant.

Q&A SESSION NOTES (7/23/2025)

• Distribute and collect the Participant Information Sheet
• Complete the Diocesan Liability Form
• Walk through the NFCYM Online Registration Portal so participants and families understand the process

• Ensure all required signatures are present
• Confirm the insurance information section is fully completed

• 1 copy stays on file at the parish
• 2 copies are brought by the Group Leader to Indianapolis — one to keep, and one to give to the participant (stored in the pocket of their lanyard/credential for emergency use)
• 1 original (with hand signature) must be mailed to the Diocesan Office, postmarked no later than August 28

CHECK YOUR INBOX

For initial information on NCYC 2025...

Group Leader & Adult Sessions

• August 5, 2024 - Initial Interest
• September 5, 2024 - Package & Budgeting Discussion
• October 8, 2024 - Fundraising Brainstorm Session
• July 17, 2025 - Shirt Orders, Liability & Registration